An AI email assistant helps e-mail administration processes and helps improve productiveness by automating responses, scheduling conferences, managing duties whereas offering steady help.
We chosen under 5 AI e-mail assistants primarily based on their capabilities in drafting messages, providing customized strategies, and organizing inboxes. Uncover the reasoning behind our choice by clicking on the product title hyperlinks:

Activity and get in touch with administration

Scheduling

Automation and e-mail era

Group collaboration

Personalization and chilly emails
High 5 AI e-mail assistant software program
Vendor | Score | Beginning worth/month/consumer | Free plan | Free trial | Integrations |
---|---|---|---|---|---|
Mailbutler | primarily based on critiques | $9 | ❌ | 14-day | Google Workspace, Apple Mail & Outlook |
Shortwave | primarily based on critiques | $7 | ✅ | ❌ | Google Workspace |
MailMaestro | primarily based on critiques | $12 | ✅ | 14-day | Google Workspace & Outlook |
Missive | 4.9 primarily based on 82 critiques | $14 | ✅ | 30-day | Google Workspace, Apple Mail & Outlook |
SmartWriter | primarily based on critiques | $49 | ❌ | 7-day | N/A |
Sorting within the desk relies on variety of critiques obtained from B2B assessment platforms, G2 and Capterra.
Detailed comparability of AI e-mail assistants
Mailbutler
Mailbutler’s Sensible Assistant offers an answer for managing contacts and duties immediately out of your inbox.
Contact finder: Mailbutler’s Sensible Assistant helps simplifying including contacts routinely by gathering related info from obtained emails and including it to the Mailbutler Contacts characteristic.
This characteristic ensures that vital contact particulars are captured with out handbook effort. Customers can then edit and customise any fields as wanted and embrace further info.
Activity finder: Mailbutler’s Sensible Assistant scans incoming emails and generates a complete record of actionable to-dos, which may be added to the Mailbutler Duties characteristic. This characteristic helps customers keep a transparent overview of pending duties and increase productiveness.

Determine 1: Mailbutler’s good response instance.
Shortwave
Shortwave helps customers handle their e-mail effectively by splitting their inbox into tabs tailor-made for vital emails, particular senders, labels, or customized queries. It provides bulk triage capabilities, bundling promotions, newsletters, and updates to assist customers obtain inbox zero quicker.
Customers can flip emails into an organized to-do record whereas permitting them to group, rename, prioritize, and add notes inside their inbox.
Shortwave additionally helps scheduled e-mail supply to make sure messages arrive at handy instances and forestall interruptions. Moreover, the platform enhances productiveness with full markdown help and keyboard shortcuts by permitting customers to work with out touching their mouse.

Determine 2: Shortwave inbox administration dashboard.
MailMaestro (previously Flowrite)
MailMaestro integrates with Google Workspace and Outlook and focuses totally on the e-mail abstract and content material era.
MailMaestro help customers’ e-mail writing processes by guiding their AI assistant with job titles, most popular tones, and particular phrase decisions. It permits customers to offer vital context equivalent to contact particulars, most popular terminology, and phrases to keep away from to make sure that the assistant crafts customized and exact messages.
It additionally permits customers to request summaries of lengthy attachments and use key phrase shortcuts to insert particulars like cellphone numbers or LinkedIn profiles. Moreover, MailMaestro manages repetitive e-mail duties by combining templates with AI help for improved effectivity.

Determine 3: MailMaestro AI character characteristic instance.
Missive
Missive offers an unified platform for staff collaboration and integration of assorted messaging channels.
Group inboxes: Missive provides project workflows with two distinct roles: Energetic members, who obtain notifications, and Observers, who don’t. This setup permits groups to triage messages effectively.
In Missive, staff inboxes allow collaboration round varied message sources, together with e-mail accounts, Google Teams, distribution lists, SMS, dwell chats, Instagram, Messenger, WhatsApp, and customized API accounts.
SMS and WhatsApp collaboration: Missive permits groups to collaborate on SMS communications to make sure environment friendly dealing with of textual content messages inside the similar platform. The platform additionally helps WhatsApp integration to permit your complete staff to handle and reply to WhatsApp messages collectively.

Determine 4: Missive AI e-mail assistant dashboard.
SmartWriter
SmartWriter is specialised in B2B gross sales and backlink outreach with superior personalization utilizing icebreakers, chilly emails, Google critiques, Instagram feedback and LinkedIn outreaches.
SmartWriter additionally offers an e-mail high quality examine instrument to superb tune emails by pinpointing points primarily based on its ranges of readability and textual content statistics.

Determine 5: Smartwriter dashboard for creating custom-made emails utilizing suggestions from Google and Fb critiques.
What’s an AI e-mail assistant?
An e-mail assistant is an AI-powered instrument designed to assist customers handle their e-mail communication effectively. These instruments leverage synthetic intelligence and machine studying to supply a spread of companies, together with grammar checking, sentiment evaluation, and customized strategies, to make sure an error-free doc able to be despatched.
AI e-mail assistants help customers write emails, handle inboxes, and reply to incoming messages with ease. These instruments are often appropriate with widespread e-mail shoppers together with Apple Mail, Microsoft Outlook, and Gmail accounts.
AI e-mail assistant key options
Generate e-mail content material
AI e-mail assistants can draft whole emails primarily based on minimal enter or prompts supplied by the consumer. They use pure language processing (NLP) to craft coherent, skilled, and contextually acceptable content material.
This characteristic helps saving time and ensures that emails keep a constant tone and language high quality. Customers can present temporary notes or key phrases, and the assistant will generate an in depth, structured e-mail, whether or not it’s for enterprise communications, outreach, follow-ups, or responses.
Personalised strategies
The AI e-mail assistant can analyze previous communications and different related information to supply customized strategies that align with the consumer’s model, preferences, and previous interactions.
This characteristic helps be certain that the e-mail content material feels genuine and tailor-made whereas making communications more practical and fascinating. For instance, it could counsel phrases, tone changes, or particular particulars to incorporate primarily based on the recipient’s profile or previous interactions.
Sensible replies
AI e-mail assistants present fast, context-aware response strategies for incoming emails. These good replies are concise, related, and may be custom-made earlier than sending.
Through the use of NLP and machine studying, the AI e-mail assistant assesses the content material of the e-mail and suggests acceptable responses, equivalent to agreeing to a gathering time, acknowledging receipt of knowledge, or replying to inquiries. This characteristic helps productiveness by decreasing the time spent on routine replies.
Computerized assembly scheduling
The assistant can combine with calendars and scheduling instruments to routinely suggest and schedule conferences.
It scans the content material of emails to determine potential assembly alternatives, coordinates availability between events, and sends assembly invites. This characteristic helps eliminating the back-and-forth often required to discover a appropriate time slot, subsequently managing the scheduling course of.
Inbox administration
AI e-mail assistants might help handle a cluttered inbox by categorizing emails, prioritizing vital messages, and suggesting which emails to archive or delete.
This clever group relies on user-defined guidelines, historic information, and content material evaluation. AI e-mail assistant can spotlight pressing emails, flag messages from particular contacts, or group associated threads to make it simpler to remain on high of vital correspondence.
Sensible search and filtering
Discovering previous emails or particular content material inside a big inbox may be time-consuming. AI-powered search and filtering capabilities use superior algorithms to find emails primarily based on key phrases, subjects, senders, dates, or particular attachments.
The AI instrument can predict and autocomplete search phrases to make the method quicker and extra environment friendly. Enhanced filtering additionally permits customers to kind and look at emails in accordance with varied standards, equivalent to unread messages, emails requiring responses, or promotional content material.
Integrations
AI e-mail assistants usually include integrations with Apple Mail, Google Workspace, and Outlook. These integrations permit customers to entry AI options immediately inside their most popular e-mail shopper with out switching functions.
This connectivity extends to different productiveness and collaboration instruments, equivalent to CRM programs and challenge administration software program.
Advantages of leveraging AI e-mail assistants
Utilizing AI e-mail assistants comes with a number of advantages that may considerably improve productiveness:
Time-saving with automated responses
One of many best advantages of AI in e-mail administration is its capacity to draft fast, automated replies to allow customers to deal with emails simply. This reduces the time spent on crafting particular person responses, particularly for frequent queries.
Moreover, AI excels in inbox administration by sorting and prioritizing incoming emails. It will probably filter out spam or non-essential emails and categorize vital messages primarily based on consumer preferences or urgency. AI may counsel or auto-fill frequent templates for repetitive emails to eradicate the necessity to write them from scratch and considerably dashing up the method.
Improved productiveness with scheduling help
AI e-mail assistants can combine with calendars to schedule conferences or appointments immediately from e-mail interactions to handle communication and scheduling duties. They’ll additionally set follow-up reminders for customers that they don’t miss important responses or actions.
Furthermore, AI’s functionality to summarize prolonged e-mail chains or connected paperwork helps customers shortly perceive key factors, making decision-making quicker and extra knowledgeable, subsequently boosting general productiveness.
Enhanced communication with writing help
AI-powered instruments can refine e-mail drafts by correcting grammar, bettering tone, and enhancing construction to make emails extra skilled and concise. These instruments may present real-time language translation for customers to speak simply with recipients who converse completely different languages.
AI can analyze prior interactions and tailor responses to mirror the consumer’s writing model, including a contact of personalization that improves engagement and connection.
Knowledge extraction and insights with contact info seize
AI can determine and save contact info routinely from e-mail signatures, saving customers the handbook effort of inputting information.
AI assistants may supply analytics on e-mail engagement, equivalent to response instances and open charges, tp present useful insights that may inform communication methods and workflow enhancements.
Decreased cognitive load with good filtering
AI e-mail assistants assist cut back the psychological burden on customers by filtering and prioritizing vital messages whereas minimizing litter within the inbox.
This allows people to give attention to what actually issues with out sifting by means of non-essential emails. Some superior AI instruments even acknowledge duties inside e-mail content material and delegate them to the related staff members, additional simplifying workload administration.
24/7 availability with around-the-clock help
In contrast to human counterparts, AI e-mail assistants present steady help. They’ll ship automated responses and acknowledge emails outdoors working hours to make sure that vital messages should not left unattended. This round the clock availability helps keep constant communication and reduces response time.
Scalability in dealing with excessive volumes of emails
For companies managing massive e-mail site visitors, AI can deal with excessive volumes effortlessly, which is particularly helpful for buyer help groups or gross sales inquiries.
Moreover, AI instruments allow bulk operations, equivalent to sending follow-up emails to a number of recipients or categorizing emails in teams to extend the flexibility to handle in depth correspondence with out handbook effort.
Safety and compliance with anomaly detection
AI-powered e-mail instruments can determine potential safety threats, equivalent to phishing makes an attempt, by analyzing uncommon patterns or suspicious content material. This added layer of safety helps stop cyber-attacks and information breaches.
AI may be certain that emails adjust to firm insurance policies or trade rules, which is especially useful for sectors that demand strict adherence to compliance requirements, thus decreasing dangers associated to coverage violations.